Nomination Procedure
Nominations Secretary
Nicole Holland 0414 265 426
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
TPC Official Nomination Form - click here for form
Entries and Nominations
If you are going to compete at an outside event there is a set procedure for entering. If this procedure is not followed you may find yourself not being allowed to compete. To avoid any confusion for our Nomination Secretary or for the organising club please follow the procedure outlined below (Note: this is for PCAQ events only – for EFA events you must enter yourself). Please note that TPC would like to advise members that for State & National Events the nomination process is different - these nominations go to the Chief Instructor and then to the Zone Delegate, not through the nominations process. When TPC holds an event, club members nominate direct to the Event Organiser, they do not have to nominate through the Nominations Secretary.
Procedure
Details of competitions are placed on the notice board at pony club as soon as they are received and posted on the website. The closing date for nominations on the entry form is the date by which all entries must be received. The Tallebudgera Pony Club policy is to send all our nominations together, through the Nomination Secretary. Your nominations must be in the nomination box, located on the office door at the clubhouse, no less than four (4) working days before the close of entry on the program. All entries must be accompanied by the full fee amount. This must be the correct money. Your entry must include the following information: (use an envelope and write your details on the front and seal your cash or cheque inside)
* your name
* PIC number
* your horses name
* your entry fee
* your date of birth
* the class you are entering
* your pony club membership number
* your horse's registration number (Note: This can be found on your performance card)
* your helpers name and phone number
* Signed and dated
The nomination box is a sealed and locked box on the inside of the pony club's office door. This is a locked box so your money(prefer cheque) will be secure once posted into the box.
Or you can post your nominations to:
Po Box 151
West Burleigh QLD 4219
If you are competing at an official event you are required to show your performance card when collecting your back numbers. The card will be held by an official until the competition is over, as if you place you will need your card filled and signed by an official for your points to count. This card is available from PCAQ, through the club secretary, for a small fee. A different card is required for each different type of event e.g. one for dressage and one for showjumping etc.
Timing of Nominations
Don't be caught out - make sure you are prepared and on time with your entries. This will save much annoyance for everyone concerned. The nomination secretary will not call the host club and try to get you in after nominations have closed.
No late entries will be accepted
No telephone entries will be accepted
No email entries will be accepted
Please use correct money when paying for your nominations. Nominations secretaries cannot give you credit for an upcoming competition if you need change. If your money is not correct your nominations will not be accepted. To ensure that all our entries get there on time, the Nomination Secretary will put a date at the top of the nomination form. This is the date by which all entries must be received - by the Nominations Secretary in the nominations box at the Tallebudgera Pony Club grounds.
Official Name of Horse
When competing at official events, you must use your horse's official/registered name and not pet or paddock name.
SCRATCHING/REFUND PROCEDURE (new as of September 2011)
If you have nominated for an event and for any reason you are unable to attend you need to notify the Nominations Secretary. That way we have a full record of who attended the event.
Please provide the following information.
* The name of the Event
* The date of the Event
* The class you were in
* Your name
* Your horses name
* The reason for being unable to attend - (give details)
* Vet / Medical Certificate - (where applicable)
* The amount that you have paid
Once we have received this information the Nomination Secretary will notify the Host Club that you will not be attending and where applicable request a refund. We will always endeavor to facilitate a refund however depending on the circumstances you may not be eligible and will have to forgo your nomination fee. Once we have heard from the Host Club we will notify you of the outcome.