Entries and Nominations
If you are going to compete at an outside event there is a set procedure for entering. If this procedure is not followed you may find yourself not being allowed to compete. To avoid any confusion for our Nomination Secretary or for the organising club please follow the procedure outlined below.
(Note: this is for PCAQ events only – for EFA events you must enter yourself)
Procedure
Details of competitions are placed on the notice board at pony club as soon as they are received and posted on the website .
The closing date for nominations on the entry form is the date by which all entries must be received. The Tallebudgera Pony Club policy is to send all our nominations together, through the Nomination Secretary. Your nominations must be in the nomination box, located on the office door at the clubhouse, no less than two working days before the close of entry on the program.
To ensure that all our entries get there on time, the Nomination Secretary will put a date at the top of the nomination form. This is the date by which all entries must be received - by the Nominations Secretary in the nominations box at the Tallebudgera Pony Club grounds.
Nomination forms can be downloaded .
NomForm Official Nomination Form
NO LATE ENTRIES WILL BE ACCEPTED.
NO TELEPHONE ENTRIES WILL BE ACCEPTED.
ALL ENTRIES MUST BE ACCOMPANIED BY THE FULL FEE AMOUNT.
Your entry must include the following information: (use an envelope and write your details on the front and seal your cash or cheque inside)
· your name;
· your horses name;
· your entry fee;
· your date of birth;
· the class you are entering; and
· Your pony club membership number AND
Your horses registration number
(Note: This can be found on your performance card; see below.)
· Signed and dated.
The nomination box is a sealed and locked box on the inside of the pony club's office door. The nominations secretary is the only one with a key to this box so your money will be secure once posted into the box.
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If you are competing at an official event you are required to show your performance card (Performance Cards, see page 38) when collecting your back numbers. The card will be held by unofficial until the competition is over, as if you place you will need your card filled and signed by an official for your points to count. This card is available from PCAQ, through the club secretary, for a small fee. A different card is required for each different type of event. For example, one for dressage, one for showjumping etc.
Timing of Nominations
Don’t be caught out - make sure you are prepared and on time with your entries. This will save lots of annoyance for everyone concerned. The nomination secretary will not call the host club and try to get you in after nominations have closed.
Nominations Secretary Megan Hitch matthewkirley@bigpond.com 0439766155
Leanne Healey Healeys4@bigpond.com 0414458195
Formal Uniform Requirements
When competing in official PCAQ events, it is compulsary for all members to wear the full formal uniform. Formal uniform requirements are set out in our handbook (see website) and includes: fawn or beige jodphurs (not banana or another colour), sky blue long sleeved shirt, blue v-necked vest and club tie. You may NOT remove your vest UNLESS invited by the host club to do so.
The club tie and vest can be purchased from the club - see either Donna Borthwick(secretary) or Jacque Lovegrove (Uniform Co-ordinator) for these on rally days. We have received some complaints that the long-sleeved shirt is difficult to locate and Jacque is now investigaing whether this is an item we will be able to carry, at a reasonable cost for our members.
Please remember that you are representing Tallebudgera Pony Club when you compete at these events and you must present yourself in a tidy manner - both while competing and at the presentation ceremony eg. Shirt sleeves must be down and buttoned and shirts tucked in. If you are NOT in FORMAL uniform at the presentation of awards the host club may decide NOT to give you your award.
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